Applications will consist of written proposals describing the event and providing detailed information regarding event planning and budgeting. Proposals should address each of the following items, which will serve as evaluation criteria for the award committee. A sample budget document is available for your use. 

Event Description
Include a description of the event, including the proposed date, time, and venue. Please indicate if the event is already confirmed or still in the planning stages.

Gift Intention
Describe how the proposed event matches the purpose for which the Holmes Fund was endowed (“to assure the production and presentation of new or unusual performance in drama, music or dance which would not otherwise be economically feasible”).

Collaboration
Describe how the proposed event utilizes collaboration between planning groups, including services, clubs, programs, etc. Collaboration is encouraged between groups within a college, across colleges, with the general public, and/or with additional external groups.

Relevance
Describe how the proposed event is topically relevant to the mission of your campus and is reflective of issues of importance to The Claremont Colleges community.

Diversity/Inclusion
Describe how the proposed event reflects The Claremont Colleges’ values of diversity and inclusion. This section should address issues such as access, representation, and/or accessibility in planning and/or implementation.

Impact
Describe the proposed event’s anticipated impact on The Claremont Colleges. The impact may be described in terms of the uniqueness of the experience, the number of people participating, and/or the personal value for participants.

Planning Documentation
In addition to evidence related to the items above, proposals must include:

• • An itemized event budget (see detail above) based on confirmed costs
  • A communications plan and timeline to promote your event
  • A list of other funding sources and their financial commitments
  • Applicant’s affiliation with TCCs (i.e., college, student/faculty/staff status)

Exclusions and Considerations

• Holmes funding cannot be used for food.
• Holmes-funded events must take place on TCC property.
• If a proposal includes funding for an item with ongoing value, such as equipment or costumes, it must include what will be done with the item(s) after the project concludes. Donating items to TCC museums, costume shops, etc., must be proposed in collaboration with the intended organization.
• If substantial details of a funded project change without approval from the committee, the applicant may be responsible for costs incurred.
• If the post-project assessment is not submitted, the applicant may be responsible for costs incurred and will not be eligible for future funding.  The post-project assessment includes the amount spent versus budget, how funds were expended, how the designed outcomes for the performance were achieved, and any feedback to improve our planning for future events.
• Performer agreements should be arranged in consultation with TCCS. Some performances will be in partnership with or co-financed by a third-party production company, which will handle the contract administration. In cases without a third party, this function can be accomplished at a host college or through TCCS.
• TCCS’s typical insurance requirements are $1 million in liability and statutory workers’ compensation, which can be waived based on specific performance details. TCCS risk management should be consulted for any questions.
• Performances receiving Holmes funding should indicate Holmes’ sponsorship on any marketing materials.