Asset 9

ACC Building Front

Payroll Administration

Serving The Claremont Colleges in the field of payroll administration.


  • Payroll processing
  • Related tax reporting

Payroll Administration FAQs

  • What functions are available on Workday ?
    • Change addresses
    • View model paychecks
    • Access direct deposit information
    • Print one’s W-2
    • Change W-4 and DE4 information
    • Submit time-off requests
  • When will my W-2 be mailed?
    • W-2s are mailed by Jan. 31 each year. Employees may choose to opt out of the paper version and receive an electronic, downloadable version of their W-2. Both versions of the W-2 are available at the same time.
  • What is the definition of a nonresident alien?
    • An individual who is not a U.S. citizen and who does not meet the “green card test” or the “substantial presence test.” Additionally, an individual who qualifies as a “resident of a treaty country,” or a resident of Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the U.S. Virgin Islands or American Samoa is a nonresident alien. For more information on the tests mentioned above and nonresident aliens, please review IRS Publication 519-U.S. Tax Guide for Aliens.
  • When will I receive my 1042-S?
    • All 1042-Ss are mailed by Mar. 15 each year.
  • When are my retirement contributions and deductions remitted?
    • Retirement contributions and deductions are remitted to the custodians on the third business day following payday.
  • When are my HSA deductions remitted?
    • HSA deductions are remitted on the third business day following payday. It may take the receiving institution one additional day to apply the funds to the participant’s account.