Intercollegiate Website Policy

Intercollegiate Website Policy

The Intercollegiate Website Policy provides guidance on the development, operations and maintenance for intercollegiate websites.

All intercollegiate websites:

• are housed on a web system maintained by The Claremont Colleges Services (TCCS)
• have colleges.claremont.edu addresses
• use our WCAG 2.0 AA accessible, approved template (Description Below)

Website System

TCCS provides WordPress installations for intercollegiate sites. These installations run a set number of pre-determined templates and plugins so that they can be properly maintained. TCCS will automatically apply any required template/plugin updates to maintain security and proper accessibility.

Templates and Plugins

TCCS provides a template that can be used for an intercollegiate website. When an intercollegiate website project is initiated, your website contact will go over this template with you. This template, as well as a number of WordPress plugins, have been carefully selected so that they can be maintained in a secure and accessible manner, so alternate themes or plugins cannot be utilized.

Website Addresses

All intercollegiate sites will have a web address of the format colleges.claremont.edu/department-or-program-here. If absolutely necessary, and upon approval, each site can be allowed one subdomain redirect (such as department-or-program-here.claremont.edu) that will redirect to the aforementioned address.

Website Support

TCCS will undertake oversight responsibilities, handling a range of requests from new website creation to updates on existing ones, in collaboration with the respective intercollegiate department or program. If assistance for the website is required, the department/program can utilize the intercollegiate website request form at the bottom of this page to submit a support ticket.

Website Content

Department/program faculty and/or staff that would like to edit their websites will be given editor access to edit the website. Admin access is restricted to WAG members and TCCS lead web administrators. Website content is the responsibility of the intercollegiate department/program. It is also the responsibility of the intercollegiate department/program to make sure to follow the best accessibility practices while creating/updating content. To keep content up-to-date and accessible for your users:

• Any academic course listings/requirements information cannot live on the intercollegiate website and must instead be linked to the appropriate course catalogs
• PDF documents should be avoided whenever possible, and instead, your website contact can help set them up as webpages or web forms
• It’s suggested to do an annual checkup of your content to make sure all information is up-to-date.